CC Meeting 4 January 2016

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COMBUSTION CHAMBER MEETING

MONDAY, JANUARY 4, 2016

FACILITATOR: Beth

STACK: Thomas

SCRIBE: Chim-Chim

TOPICS: Volunteer recruitment (Dahling); Calendaring (All)

ATTENDEES (23): Breezy, Henry, Chim-Chim, Monkey, Hawk, Thomas, Mizu, Problem, Adam, Izzi, Decibel, Dahling, Pixie, Garrett, Sogo, Notfunnyatall, Princess, St. Tiki, Wrinn, Clovis, Cooper, Lance, Commander Awesomepants

7:53pm MEETING BEGINS

7:57pm LLC UPDATE (Problem)

  • New waivers; New laws
  • Open carry; Warehouse host can ask anyone to leave if they feel it is disruptive; Still policy regarding law; If community input, can discuss changing policy ,would make actions less flexible;
  • Land recon this coming weekend; cc members invited; look at land; see how things are; figure out work weekends; Saturday; Shortcake will let everyone know;
  • AF meeting this week as well; LLC retreat before next CC meeting

8:01pm REGIONAL UPDATE (Dahling)

  • Leads went out this past weekend; 6 leads open Parking/Sanitation most significant; Leads need lieutenants; Meeting this Thursday at a disclosed location

8:02pm Parking

8:05pm REGIONAL CONTACT (St. Tiki)

  • GLC coming up
  • Nevada premium tax?
  • Regional contacts with Burning Man are St.Tiki, Cheyne Maclaskey, cLovis

8:09pm TOPIC: Distribution of tasks

TOPIC: Volunteer recruitment (Dahling)

  • Leads and departments that need to be filled with volunteers
  • Town Hall will be involved
  • How to get people to show up
  • Absenteeism w/ having empty shifts
  • More participation with THEME CAMPS?
  • How to stop burnout? Reasons people do stuff without jeopardizing themselves; what can we do to help that? How to communicate consequences?
  • For past several years, when we talk about volunteering, still talk like we’re being talked to; Shift that needs to happen without burnout; connect people with particular gifts; Need to explore spending more energy, not in just one position, but for us to talk about it differently; deeper participation; Introverts love perimeter, and tell people to go away;
  • Undercurrent—Engagement resentment; Will be communicated non-verbally with folks walking through doors for town hall; how to make community events engaging in pushing effort/hangover of last Flipside; Where can you participate/volunteer;
  • Engagement key to burnout; Engagement also excellent cure for burnout; burnout happens when you start diminishing your engagement; Lots of people got burnout for different reasons; As a volunteer event, volunteering is a privilege—you GET to volunteer, do these things; You don’t get to do that job if someone else has been doing that forever; Not just default of people doing position; Don’t manage interactions with other people; Are we making an environment that’s hard to get done? Bottom part of curve is as critical; Haven’t heard/thought of volunteering;
  • Culture shift about attendees; Need to figure how to engage people; Making announcements; Discuss acculturation; Participate besides making your own art;
  • Not enough gratitude to those who give few shifts; Most volunteering that happens are people who do straight up shift work;
  • Engagement with the event = Volunteering
  • Several notions usurped by other events/festivals/business interests employing independent contractors like BM to—people are purposely burned out; Festival/event/arts and music/community—is volunteering one of them? Can we see helping? Changing verbs PR/propaganda campaign?; ‘MAKE IT GO’ may have leverage
  • Participant-run event when I first started
  • People that don’t care of message being sent; Barriers to volunteering; Where we are at odds with rest of culture: Biggest problem; Huge confidence issue with new people; Hard to get people in door; not from sense of entitlement, lazy, selfish—lots of reasons for them to volunteer;
  • Keep greeter shifts open for random people; Keeping a couple of slots open to filter in new people; Does this look like fun? Here are some open slots
  • Safetyside: What does safetyside for volunteers look like? Flipside volunteer training; Can we do more of that? How does that look like?
  • Looks like Town Hall; Offer training on heavy equipment; Site ops rodeo
  • Theme camps to host newbie happy hour;
  • Burner Charm school; Sunday after Town Hall, host second general discussion for community;
  • All of this started at Flipside; Start at home; Town hall serves for—what does this organization do? Already is a ton of info;
  • What am I good at? All volunteers have to have overhead to do training; Positive feedback loop exists; Dahling/Doug/Thomas

8:58pm CALENDARING (All)

  • Town Hall business:
  • Adopt AF CC;
  • Volunteer retention

AF – CC member; Assist in preparing for Town Hall for booth setups; learn from them for needs they have so they can communicate that

POSITION AREA FACILITATOR CC MEMBER ASSIGNED

Site Ops Clovis Hawk

Volunteer Coordinator Dahling Decibel

360 Mer Beth

Site Sign-off Wrinn Breezy

Art .E Henry

Site Prep Shortcake Pixie

Communications Russ George

Genesis Julie Turtlebunnie

Safety Serious Clovis

City Planning Stephy Cooper

CALENDARING

2/1 Town Hall prep; CC ops

2/15 Town Hall recap; CC ops redux

2/29 Firearms (Clovis/Henry); Review CC announcement to see if we can make it more friendly; Art and its consequences (Monkey)

3/14

3/28 Review cc nominations messages; TBD; CC Comm with community (Beth)

4/11 Fireworks (Prost); FS use of social media (Monkey)

4/25 Leave No Trace (Pixie); tbd; Volunteering panic (Dahling)

5/9 TBD

6/20 Flipside recap, Event links; CC members (review cc membership/consider growth)

7/11 Fall Town Hall prep, calendaring

7/25

8/6

8/22

9/12

9/26

10/10

10/29

11/7

11/21

12/5

12/19

1/9

1/30

2/13

2/27

Fireworks

Communications

CC operations

Event links

Leave No trace

Firearms at event

LIST TOPICS, ATTENDEES, DATES,

Contact for volunteerism; Theme camp registration/placement;

Community soapbox

  • Other issues of respect beyond racism
  • Art

FS social media presence; How it has been handled

Ways to encourage carpooling (TH topic)

After spring Town Hall; theme camp registration; subscribe to announce list

Ticket window is 1/7-1/22

In announce email; ticket prices $111 $111 $33 $0

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NEXT COMBUSTION CHAMBER MEETING: Monday, January 18, 2016

TOPICS: Kids, families, policies, and culture, safety (Bonobo); Leave No Trace—What does it mean to us? (Wrinn)

Note: Anyone who owns a topic at this meeting is required to have a topic description posted one week after the calendaring date

FACILITATOR: Turtlebunnie

STACK: Hawk

SCRIBE: Chim-Chim

9:59pm MEETING ADJOURNED